Built by a video company. For video companies.
Run 40 projects like it's 4.
Vid Board is the project system a 7-figure video company built to keep thirty to forty shoots, edits and approvals moving at once. Every project, every shoot day, every cut, and what the client still owes you. Now it's yours.
Free during early access. No card, no contract. A person sets you up.
What changes
Less falls through the cracks. Clients say yes sooner. Editors stop drowning.
Nothing from a meeting gets lost
The onboarding recording becomes the Blueprint, the open items and the recap email. What the client owes you sits on the project, not in someone's head.
Approval on one link
Clients read the plan, change a line where they mean it, and approve. No account, no PDF thread, no “looks good” buried in an email.
You see the slip before it happens
Every edit is on a real editor with a real week. When a shoot moves, the due dates move, and the board tells you who is over before the deadline does.
The Blueprint
A plan the client can actually approve.
Vid Board writes the first draft from your sales call and your onboarding recording: the story, the interviews, the shoot plan, how the film gets used, and what you still need from them. You edit it in place. The client gets a link, comments on the paragraph they mean, changes wording if they want to, and approves.
Accept a client's wording with one click, and the next Blueprint for them already knows it.
Shoot days
Days that know about travel.
Every shoot day carries its own trip, its own bookings, and whether it actually happened. A day trip, an overnight and a flight can live on the same project. The board shows what is still to book, and how many of the budgeted days you have shot.
Editor capacity
Who is cutting what, and when it lands.
Each project has an editor and a budget of days. Logged time moves the progress on its own. The capacity view shows every editor's next twelve weeks, and a week that will push a deadline gets a red ring before anyone has to ask.
The assistant
Ask the studio a question. Tell it to move something.
It knows every project, every shoot day and every editor's week. Ask what needs your attention, whether one more shoot breaks a month, or what a client said on the call. Tell it to move a date or reassign an edit and it proposes the change, you accept, and it can be undone.
Open items
What they owe you. What you owe them.
Pulled from the onboarding recording and kept on the project. The client side becomes the recap email, written in your voice, with the dates from your own calendar. Tick things off as they land. Nothing gets forgotten because nobody wrote it down.
How it works
Three stages. The board shows what matters in each.
Strategy
Upload the sales call and the proposal. Run the onboarding from a prep sheet written for that client. The Blueprint comes out of the recording and the client approves it on a link.
Plan and Shoot
Shoot days with travel, crew and a shot list. Holds that float to a client, then lock. A production brief built from the approved Blueprint, not from memory.
Edit
An editor queue with real capacity behind it. Due dates that move when a shoot moves. Delivery, then the plan that gets the film used.
Built for
A video company with a crew.
- Two people and a truck, or twelve people and three.
- Shoots that travel, editors with a queue, clients who need to approve things.
- Owners who want to see the whole board without asking anyone.
Not built for
One edit at a time.
- A solo shooter with one project on the go.
- Agencies that don't shoot, and post houses that only cut.
- Anyone who wants a blank board they can turn into anything.
Pricing
Priced for a video company, not a software company.
Flat monthly, by the size of your studio. Two months free on annual. Every tier includes unlimited clients and unlimited review links. This is planned pricing: early access is free while we finish, and nobody on the list gets a surprise.
Crew
One or two people running their own shoots.
- 3 seats
- 10 active projects
- Blueprints and client review
- Shoot days with travel
- Open items and the recap email
Studio
A studio with editors, a producer and a sales seat.
- 10 seats
- Unlimited projects
- Everything in Crew
- Editor capacity and the schedule
- The assistant, on every page
- Stage emails written from the meeting
Production
Multiple crews, more than one office, a lot on the board.
- Unlimited seats
- Everything in Studio
- Documents written in your own voice
- Multiple crews and locations
- Priority support and an onboarding session
Why it exists
We could not find software that understood a shoot day.
The tools we tried did not know what a hold is, what a flight does to a budget, or that an editor's week is the real constraint on a studio. So we built the one we needed and ran our company on it. Every part of Vid Board exists because a real project needed it, usually the week before.
Media Core · Rochester, Minnesota
Questions
The ones we get asked.
Do my clients need an account?
No. They get a link. They read the Blueprint, comment on the paragraph they mean, change wording if they want to, and approve it. Their name is asked once and remembered.
Does it replace Frame.io or my calendar?
No. Vid Board runs the project around the video: the strategy, the shoot, the edit queue, the client and the money. Review your cuts wherever you do now. Shoot days and edit days can mirror to Google Calendar.
What is a Blueprint?
The strategy document a client approves before a shoot. Vid Board writes the first draft from your sales call and onboarding recording, in the shape a client can say yes to, and you edit it in place.
Is the pricing real?
Not yet. It's where we plan to land, shown so you can judge whether it fits. Early access is free while we finish, and nobody on the list will be surprised by a bill.
How is it different from Monday, Asana or Notion?
Those are boards you have to teach about video. Vid Board already knows what a shoot day is, what a hold is, what a flight does to a budget, that an editor's week is the constraint, and that a client has to approve a plan before anyone loads a truck. You set up a project, not a template.
When can I get in?
We're onboarding a small number of studios at a time, by hand, so each one is set up properly. Ask for early access and a person will email you.
Early access
Run your studio on it.
We're opening Vid Board to a small number of video companies first, set up by hand. Tell us who you are and a person will reach out.